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ANNUAL ALLIANCE REPORT
Occupational Safety and Health Administration
and
Club Managers Association of America (CMAA)
October 7, 2008

  1. Alliance Background

    Date Signed

    September 16, 2003

    Dates Renewed

    February 22, 2006

    October 17, 2007

    Overview

    Through the Alliance, OSHA and CMAA are providing CMAA’s members and others, including small businesses, with information, guidance, and access to training resources that will help them protect membership club employees’ health and safety including non-English or limited English speaking and youth workers. In particular, the Alliance focuses on addressing Hazard Communication (HAZCOM), recordkeeping and respiratory protection issues. In addition, the organizations are addressing safety and health issues related to membership clubs’ landscaping and horticultural activities.

    Implementation Team Members
     
    OSHA:  
       
    Karen Heckmann
    Bob Nester
    *Lisa Ramber

    Jack Standard
    +David Ward
    Bill Willson     		Directorate of Training and Education (DTE)
    Directorate of Science, Technology and Medicine (DSTM)
    Directorate of Cooperative and State Programs (DCSP) Office of Outreach Services and Alliances (OOSA)
    DTE
    DCSP, Office of Small Business Assistance (OSBA)
    DCSP, OOSA
       
    CMAA:  
       
    Alan Achatz
    Jason Koenigsfeld
    Kathi Driggs
    Melissa K. Low
    David McCabe     		AKA Capitol Adventures, LLC
    Senior Vice President, Professional Development
    Chief Operating Officer
    Director, Industry Resources and Legislative Services
    Senior Director, Education

    *Lisa Ramber served on the Alliance Implementation Team until August 2008.
    +David Ward joined the Alliance Implementation Team in January 2008.

    Evaluation Period

    September 16, 2007 - September 15, 2008

     
  2. Implementation Team Meetings
     
    September 20, 2007
    January 10, 2008
    April 22, 2008
    August 5, 2008    		 Implementation Team Meeting
    Implementation Team Meeting
    Implementation Team Meeting
    Implementation Team Meeting

    In addition to these formal meetings, the Alliance coordinators from both groups maintained regular contact throughout the reporting period to monitor the Alliance’s progress and results.

     
  3. Results
    1. Events and Products

      Training and Education Goal
      • Work with OSHA to provide expertise to develop training and education courses and "toolbox talks" in English and Spanish on HAZCOM, recordkeeping, respiratory protection and landscaping and horticultural activities and to provide expertise in communicating such information to employers and employees in the industry.
      Products

      CMAA Toolbox Talks

      In order to raise awareness among club managers and employees about workplace hazards and how to prevent them, CMAA developed the following toolbox talks through the OSHA and CMAA Alliance:
      • Trenching Safety
      • Knife Safety
      CMAA posted the toolbox talks on the CMAA/OSHA Alliance Web page on the association’s Web site. In addition, OSHA links to these toolbox talks from the OSHA and CMAA Alliance Web page and the Alliance Program Participant Developed Products Web page on the Agency’s Web site.

      Outreach and Communication Goals
      • Work with OSHA to provide expertise in developing information on the recognition and prevention of workplace hazards, and to provide expertise in developing ways of communicating such information (e.g. print and electronic media, electronic assistance tools and OSHA's and CMAA’s Web sites) to employers and employees in the industry.
      Products

      12 Steps to Safety Articles Series

      Through the Alliance, CMAA developed and published seven articles to assist club managers with achieving OSHA regulatory compliance and establishing a safety and health program, including:
      • How and Where Does One Start? (February 2008)
      • Recordkeeping and Reporting (OSHA 300 Logs) (March 2008)
      • Accident Prevention and Investigation (April 2008)
      • Hazard Communications (May 2008)
      • Respiratory Protection (June 2008)
      • Landscaping and Horticulture(July 2008)
      • Housekeeping(August 2008)
      The CMAA began publishing the articles in CMAA’s Outlook publication in February 2008 and will continue publishing them, one each month, through January 2009. In total, 12 articles are planned for this series.

      Review of Federal Network for Young Worker Safety and Health (FedNet) Frequently Asked Questions (FAQ)

      CMAA reviewed and provided feedback to OSHA on a draft Frequently Asked Questions (FAQ) document that was developed by FedNet. The FAQ is intended to provide information to young workers on safety and health issues and is under review by the Agency.

      OSHA Motor Vehicle Safety and Health Topics Page

      The following member of the OSHA and CMAA Alliance implementation team continues to serve on the editorial board of OSHA's Motor Vehicle Safety, Safety and Health Topics page:
      • Melissa K. Low, Director, Industry Resources and Legislative Services; CMAA, Alexandria, VA
      Editorial board members review and provide feedback to OSHA's Salt Lake Technical Center (SLTC) regarding the content of the page.

      OSHA Restaurant Safety for Teen Workers Safety and Health Topics Page

      The following members of the OSHA and CMAA Alliance implementation team continue to serve on the editorial board of OSHA's Restaurant Safety for Teen Workers Safety and Health Topics page:
      • Melissa K. Low, Director, Industry Resources and Legislative Services; CMAA, Alexandria, VA
      • Alan E. Achatz, AKA Capitol Adventures LLC; Buffalo, NY
      Editorial board members review and provide feedback to OSHA's Salt Lake Technical Center (SLTC) regarding the content of the page.

      OSHA and CMAA Web page

      OSHA continues to update the OSHA and CMAA Alliance Web page on the Agency's Web site. The page includes the OSHA and CMAA Alliance agreement, news releases, and milestones and successes. During the reporting period, information on CMAA’s support and participation in the 2008 North American Occupational Safety and Health (NAOSH) Week and OSHA’s presentation at CMAA’s 81st Annual World Conference on Club Management, February 4, 2008, in Anaheim, California, was added to the page. In addition, links to CMAA’s tool box talks and 12 Steps to Safety articles were added to the page.

      CMAA’s OSHA Alliance Web page

      CMAA's Web site includes an OSHA Web page which has information on the OSHA and CMAA Alliance and OSHA’s Alliance Program. In addition, the page includes links to products developed through the OSHA and CMAA Alliance such as toolbox talks, twelve steps to safety articles and the success story, "The Westmoor Club." During the reporting period, CMAA added links on the Web page to safety and health resources on OSHA’s Web site including:
      • $afety Pays Interactive eTool
      • Landscaping and Horticulture Safety Tips Sheets
      • Combustible Dust - Safety and Health Topics Page
      • Hazard Alert: Combustible Dust
      • Combustible Dust in Industry: Preventing and Mitigating the Effects of First and Explosion
      Articles in CMAA Publications

      The following articles were published in CMAA’s publications and provided information on the OSHA and CMAA Alliance’s activities and the Agency’s compliance assistance resources:
      • "OSHA Launches 2008 Teen Summer Job Safety Campaign," Chapter Digest, July 2008
      • "CMAA and OSHA Alliance Update," Outlook, June 2008
      • "CMAA Supports North American Occupational Safety and Health Week - May 4-10," Outlook, May 2008
      • "CMAA Supports North American Occupational Safety and Health Week - May 4-10," Legislative Report, April 2008
      CMAA Chapter List
      CMAA provided OSHA with an updated 2008 chapter list which the Agency posted it on the OSHA and CMAA Alliance Web page on OSHA's Intranet and shared with the agency’s Regional Offices to facilitate joint activities.
      • Speak, exhibit, or appear at OSHA’s or CMAA’s annual events, local meetings, or other events such as CMAA’s World Conference on Club Management and Leadership/Legislative Conference.
      Events

      CMAA 81st Annual World Conference on Club Management, January 31 - February 5, 2008, Orlando, Florida

      On February 4, 2008, Joan D. Spencer, Compliance Assistance Specialist, Region IV, Tampa, Florida Area Office, USDOL-OSHA, spoke at the CMAA’s 81st Annual World Conference on Club Management, Orlando, Florida. Ms. Spencer gave a presentation entitled "Introduction to OSHA for Small Businesses" to 100 attendees. In addition, through the Alliance, OSHA staffed an OSHA and CMAA exhibit booth and provided safety and health publications including:
      • OSHA and CMAA Alliance Activities Summary
      • On-site Consultation Program Fact Sheet
      CMAA Leadership/Legislative Conference, September 13-15, 2008, Pentagon City, Virginia

      The CMAA included a copy of the OSHA and CMAA Alliance Activities Summary in the attendees’ portfolios.
      • Promote and encourage CMAA’s members’ participation in OSHA’s cooperative programs such as compliance assistance, the Voluntary Protection Programs, and the Consultation Program and its Safety and Health Achievement Program.
      Products

      Articles in CMAA Publications

      Through the OSHA and CMAA Alliance, OSHA and CMAA developed a number of articles promoting CMAA’s members’ participation in OSHA cooperative programs. The article "Making the Business Case for Safety and Health" by Ed G. Foulke, Jr., Assistant Secretary for OSHA, USDOL, highlighted the cooperative efforts of the Alliance. In addition, the article "Nantucket Club Works with OSHA On-Site Consultation Program to Enhance Club Safety" focused on the Westmoor Club’s working with the On-site Consultation Program in Massachusetts in opening a new facility on Nantucket Island. Both articles will be published in the September/October 2008 edition of CMAA’s Club Management magazine.
      • Work with other Alliance participants on specific issues and projects, including HAZCOM, recordkeeping, respiratory protection and landscaping and horticultural activities that are addressed and developed through the Alliance Program.
      2008 North American Occupational Safety and Health (NAOSH) Week, May 4-10, 2008, Washington, DC.

      CMAA joined with more than 50 other Alliance Program participants to support 2008 NAOSH Week. NAOSH Week, sponsored by ASSE, an Alliance Program participant, focuses on increasing the understanding of the positive benefits of investing in occupational safety, health and environmental programs among employers, employees and the public; raising awareness of the role and contribution of safety, health and environmental professionals; and reducing workplace injuries and illness by encouraging new safety and health activities at all companies and organizations. In support of NAOSH Week, CMAA included articles on NAOSH Week in its publications, Outlook and Legislative Report. In addition, Melissa Low attended the Kick-off Ceremony in Washington, DC on May 5, 2008.

      Promoting the National Dialogue on Workplace Safety and Health Goal
      • Convene or participate in forums, roundtable discussions or stakeholder meetings on small business, non-English or limited English speaking and youth worker outreach and HAZCOM, recordkeeping and respiratory protection issues and landscaping and horticultural activities, to help forge innovative solutions in workplace or to provide input on safety and health issues.

        During this evaluation period, no products or resources have been developed to meet this Alliance goal.
         
    2. Executive Summary

      The OSHA and CMAA Alliance has resulted in a greater awareness by both organizations of the safety and health issues and hazards that impact the employees, including young workers, non-English and limited English speakers, at country, city, athletic, faculty, yacht, town and military membership clubs.

      Through the OSHA and CMAA Alliance, CMAA completed seven articles of a planned twelve article series on safety and health called "Twelve Steps to Safety" and began publishing one article per month in its Outlook publication beginning February 2008. Published articles include:
      • How and Where Does One Start? (February 2008)
      • Recordkeeping and Reporting (OSHA 300 Logs) (March 2008)
      • Accident Prevention and Investigation (April 2008)
      • Hazard Communications (May 2008)
      • Respiratory Protection (June 2008)
      • Landscaping and Horticulture(July 2008)
      • Housekeeping(August 2008)
      In order to raise awareness among club managers and employees about workplace hazards and how to prevent them, CMAA developed two additional toolbox talks, Trenching Safety and Knife Safety, through the OSHA and CMAA Alliance. The toolbox talks are posted on the CMAA’s OSHA Web page on its Web site. In addition, OSHA links to the talks from the OSHA and CMAA Alliance Web page and the Alliance Program Participant Developed Products Web page on the Agency’s Web site.

      Work was completed on two articles "Making the Business Case for Safety and Health" and "Nantucket Club Works with OSHA On-Site Consultation Program to Enhance Club Safety." Both articles will be published this fall in CMAA’s Club Management magazine.

      Further, OSHA and CMAA participated in a number of activities promoting safety and health for membership club employees’, including:
      • During the association’s Leadership/Legislative Conference in Pentagon City, Virginia the CMAA included the OSHA and CMAA Alliance Activities Summary in the attendees’ portfolios.
         
      • OSHA provided materials for distribution from CMAA’s Membership Pavilion and a speaker during the association’s 81st Annual World Conference on Club Management, January 31 - February 5, 2008, in Orlando, Florida.
      As part of its efforts to continue to share safety and health information with membership clubs, the CMAA updated its OSHA Web page on its Web site with additional links to OSHA’s compliance assistance resources. In addition, CMAA informed the public and its members about OSHA’s resources through articles in its publications, including:
      • "OSHA Launches 2008 Teen Summer Job Safety Campaign", Chapter Digest, July 2008
      • "CMAA and OSHA Alliance Update," Outlook, June 2008
      Lastly, as a result of the Alliance’s success in its first four years, the organizations signed a renewal agreement on October 17, 2007. Through the Alliance renewal agreement, the organizations will continue addressing safety and health issues related to membership clubs’ including landscaping and horticultural activities.
       
    3. Alliance Program Reach
       
      Type of Activity (Conference, Training, Print and
      Electronic Distribution, etc.)      		 Number of Individuals
      Reached or Trained
      OSHA and CMAA Alliance Web page on OSHA's Web site Data Not Available
      CMAA Web page - Safety and Health Page on CMAA’s Web site Data Not Available
      OSHA Restaurant Safety for Teen Workers Safety and Health Topics page 42,086
      OSHA Motor Vehicle Safety and Health Topics page 23,013
      October 31, 2007, "OSHA Renews Alliance with CMAA, Focusing on Language Barriers, Youth," Occupational Health & Safety Magazine, http://www.ohsonline.com 80,100
      November 4, 2007, "OSHA Renews Alliance with the Club Managers Association of America," Compliance Home - OSHA News, http://www.compliancehome.com Data Not Available
      November 16, 2007, "OSHA Renews Alliance with the Club Managers Association of America," Safety Online, http://www.safetyonline.com Data Not Available
      February 4, 2008, Introduction to OSHA for Small Businesses," CMAA 81st Annual World Conference on Club Management, Orlando, Florida
      Speaker:
      Joan Spencer, Compliance Assistance Specialist, Region IV, USDOL-OSHA      		 100
      February 2008, "How and Where Does One Start?," Outlook 7,000
      March 2008, "Recordkeeping and Reporting (OSHA 300 Logs)," Outlook 7,000
      April 2008, "CMAA Supports North American Occupational Safety and Health Week – May 4-10," Legislative Report 7,000
      April 2008, "Accident Prevention and Investigation," Outlook 7,000
      May 2008, "CMAA Supports North American Occupational Safety and Health Week – May 4-10," Outlook 7,000
      May 30, 2008, "New OSHA and Alliance Program Participant Products" ASSE Government Affairs Updates 5,000
      May 2008, "Hazard Communications," Outlook 7,000
      June 2008, "Respiratory Protection," Outlook 7,000
      June 2008, "CMAA and OSHA Alliance Update," Outlook 7,000
      July 2008, "Landscaping and Horticulture," Outlook 7,000
      July 2008, "OSHA Launches 2008 Teen Summer Campaign," Chapter Digest 800
      August 2008, "Housekeeping," Outlook 7,000
      September 2008, "Kitchens," Outlook 7,000
      September/October 2008, "Making the Business Case for Safety and Health," Club Management 10,000
      September/October 2008, "Nantucket Club Works with OSHA On-site Consultation Program to Enhance Club Safety," Club Management 10,000
      September 13-15, 2008, CMAA’s 2008 Leadership/Legislative Conference, Crystal City, Virginia
      Distributed Alliance Activity Summary       		300
      TOTAL 248,899
       
  4. Upcoming Milestones

    During the upcoming year, OSHA and CMAA are planning a number of activities to promote workplace safety and health for membership club employees.

    The CMAA will complete publishing the last five articles in the series, "12 Steps to Safety," that assist club managers with achieving OSHA regulatory compliance and establishing a safety and health including:
    • Kitchens (September 2008)
    • Emergency Preparedness and Disaster Planning (October 2008)
    • Youth Workers (November 2008)
    • Utilizing OSHA’s Compliance Assistance Resources (December 2008)
    • Other Resources (January 2009)
    In addition, two completed articles "Making the Business Case for Safety and Health" and "Nantucket Club Works with OSHA On-Site Consultation Program to Enhance Club Safety" will be published in CMAA’s Club Management magazine the September/October 2009 edition.

    Further, as part of the OSHA and CMAA Alliance’s ongoing activities CMAA will continue to:
    • Support 2009 NAOSH Week
    • Provide updated CMAA Chapter Lists to OSHA
    • Invite OSHA to participate in the 82nd CMAA Annual World Conference on Club Management
    CMAA will be upgrading its entire Web site including the CMAA’s OSHA Alliance Web page while it continues to add safety and health resources and links to the page. In addition, CMAA is planning on developing a success story based on overcoming Spanish language barriers in a member club.

    Finally, OSHA and CMAA Alliance implementation team members will continue to serve on the editorial boards for OSHA’s Safety and Health Topics pages, Motor Vehicle Safety and Restaurant Safety for Teen Workers, and provide OSHA with input and expertise to keep the Topics pages up to date.

    Report prepared by: Bill Willson, OSHA and CMAA Alliance Coordinator, August 19, 2009