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ALLIANCE ANNUAL REPORT Occupational Safety and Health Administration (OSHA) And Society of Diagnostic Medical Sonography (SDMS) January 11, 2006
I. Alliance Background Date Signed October 26, 2004 Overview Through the Alliance, OSHA and SDMS are working together to provide the organization's members and others in the medical community with information, guidance, and access to training resources to help protect employees' health and safety, particularly in reducing and preventing exposure to work-related musculoskeletal disorders (MSDs). Implementation Team Members   OSHA       Brett Besser Brently Donaldson Sandra Khan Salt Lake Technical Center (SLTC) Office of Training and Education (OTE) Office of Outreach Services and Alliances (OOSA)     SDMS       Joan Baker Donald Haydon Founder Executive Director Evaluation Period October 26, 2004 – October 25, 2005 II. Implementation Team Meetings   October 26, 2004 February 4, 2005 May 15, 2005 September 23, 2005 Kick-off Meeting, Washington, D.C. Meeting, Washington, D.C Meeting, Washington, D.C. Meeting, Washington, D.C. III. Results Events and Products Training and Education Goal Work with OSHA to provide expertise to develop and promote training and education programs on work-related MSD issues for the medical ultrasound community (e.g.: employees, employers, educators, medical facilities, and equipment manufacturers). During this evaluation period, no products or resources have been developed to meet this Alliance goal. Outreach and Communication Goals Work with OSHA to provide expertise in developing information on the recognition and prevention of workplace hazards, and to provide expertise in developing ways of communicating such information to employers and employees in the industry. Products OSHA and SDMS Alliance Web page on OSHA's Web site The OSHA and SDMS Alliance Web page on OSHA's Web site includes links to related documents, activities and events, products and resources, milestones and successes and a link to the SDMS and OSHA Alliance Web page. This page is updated on a regular basis. For more information on the number of visits please see the "Alliance Program Reach" table. SDMS and OSHA Alliance Web page on SDMS's Web site The SDMS and OSHA Alliance Web page on SDMS's Web site includes the goals of the Alliance, links to the OSHA and SDMS Alliance Web page and articles related to the Alliance. In addition, the Web page has links to the SDMS Workzone for musculoskeletal disorders and the Industry Standards for the Prevention of Work-Related Musculoskeletal Disorders in Sonography. Speak, exhibit, or appear at OSHA's or SDMS' conferences, and meetings such as, the SDMS Annual Conference, or other ultrasound related events. Print and Electronic Media Articles on the OSHA and SDMS Alliance appeared in print and online publications, including: BNA Occupational Safety and Health Reporter, BNA Daily Labor Report, OSHA and SDMS News Releases, QuickTakes and the Alliance Quarterly Review. For more information on the articles, please see the Alliance Program Reach table. Events 2005 SDMS Annual Conference, Hyatt Regency Dallas at Reunion, Dallas, Texas October 6-9, 2005 At the 2005 SDMS Annual Conference, October 6-9, 2005, in Dallas, Texas, OSHA representative, Brett Besser, Certified Industrial Hygienist and Certified Professional Ergonomist, SLTC presented, "Hazards, Suggestions, Enforcement, and Resources for Ultrasound Practitioners" to over 40 attendees. In addition, Susan Monroe, Industrial Hygienist, OSHA Region VI, Dallas, Texas Area Office, Jess McClure, Program Analyst, OOSA, Directorate of Cooperative and State Programs, USDOL-OSHA, and Brett Besser staffed the OSHA and SDMS Alliance exhibit booth. The OSHA staff distributed copies of the OSHA-SDMS Alliance Activities Summary document, the Alliance Program brochure and "All About OSHA" to over 200 attendees. Share information among OSHA personnel and industry safety and health professionals regarding SDMS best practices or effective approaches and publicize results through outreach by SDMS and through OSHA- or SDMS developed materials, training programs, workshops, seminars, lectures (or any other applicable forum). During this evaluation period, no products or resources have been developed to meet this Alliance goal. Promote and encourage SDMS members or their worksites' participation in OSHA's cooperative programs such as compliance assistance, the Voluntary Protection Program, Consultation, and its Safety and Health Achievement Recognition Program. During this evaluation period, no products or resources have been developed to meet this Alliance goal. Share information among OSHA personnel and industry safety and health professionals regarding SDMS best practices or effective approaches and publicize results through outreach by SDMS and through OSHA or SDMS developed materials, training programs, workshops, seminars, and lectures (or any other applicable forum). During this evaluation period, no products or resources have been developed to meet this Alliance goal. Work with other Alliance participants on specific issues and projects on MSD and ergonomics that are addressed and developed through the Alliance Program. During this evaluation period, no products or resources have been developed to meet this Alliance goal. Encourage diagnostic medical ultrasound worksites to build relationships with OSHA's Regional and Area Offices to address health and safety issues associated with equipment, professional, and administrative control measures. During this evaluation period, no products or resources have been developed to meet this Alliance goal. Promoting the National Dialogue on Workplace Safety and Health Goals Raise others' awareness of and demonstrate their own commitment to workplace safety and health whenever SDMS leaders address groups. SDMS Presentation SDMS has demonstrated their commitment to the OSHA and SDMS Alliance by adding information on the Alliance Program and the OSHA and SDMS Alliance to several SDMS ergonomic presentations. Ms. Joan Baker made the following presentations to numerous healthcare facilities and organizations through-out the United States: Ergonomic Challenges in Echocardiography The Prevention and Self-Care of Occupational Injury in Sonography The Importance of Ergonomics in Diagnostic Ultrasound Sonography Injury Workshop Develop and promote dissemination of case studies illustrating the business value of safety and health and publicize their results. During this evaluation period, no products or resources have been developed to meet this Alliance goal. Convene or participate in forums, round table discussions, or stakeholder meetings on MSD and ergonomic issues related to sonography to help forge innovative solutions in the workplace. Fairbanks Alaska Radiological Society Annual Meeting, April 16-17, 2005, Fairbanks, Alaska SDMS representative, Joan Baker participated in the Occupational Injury in Allied Health and Its Financial Impact Roundtable sponsored by the Fairbanks Alaska Radiological Society Annual Meeting held April 16-17, 2005 in Fairbanks, Alaska. Government Issues, Boston, June 17, 2005, Boston, Massachusetts SDMS representative, Joan Baker participated in the Government Issues Roundtable held in Boston, Massachusetts on June 17, 2005. Executive Summary During the OSHA and SDMS Alliance's first year a productive working relationship was established between the organizations. OSHA learned more about the diagnostic medical sonography profession and SDMS learned more about the compliance assistance resources that the Agency has developed. OSHA and SDMS explored ways to use their collective expertise to help foster a culture of prevention while sharing technical knowledge in the area of ergonomics and promoting safe and healthful working conditions for sonographers. Through the Alliance Program, OSHA and SDMS have developed Alliance Web pages on their organizations' Web site. The OSHA and SDMS Alliance Web pages provide links to the Alliance agreement, related documents, activities and events and reciprocal Web site links. In addition, the OSHA and SDMS Alliance was featured in several publications including, BNA's Occupational Safety and Health Reporter, BNA Daily Labor Report, OSHA's and SDMS's News Releases, Quick Takes and the Alliance Quarterly Review. OSHA representative, Brett Besser, Certified Industrial Hygienist and Certified Professional Ergonomist, SLTC, gave a presentation "Hazards, Suggestions, Enforcement, and Resources for Ultrasound Practitioners" during the October 6-9, 2005, SDMS 2005 Annual Conference to over 40 attendees. In addition, representatives from OSHA's National Office, SLTC and Region VI, Dallas, Texas Area Office staffed the OSHA-SDMS Alliance exhibit booth during the event. SDMS representative, Ms. Joan Baker included information on the OSHA and SDMS Alliance in many of her slide presentations that she gives through out the United States. In addition, Ms. Baker promoted the OSHA and SDMS Alliance and participated at the Government Issues Roundtable, June 17, 2005 in Boston, Massachusetts and at the Occupational Injury in Allied Health and Its Financial Impact Roundtable, April 16-17, 2005 in Fairbanks, Alaska. Alliance Program Reach Type of Activity (Conference, Training, Print and Electronic Distribution, etc.) Number of Individuals Reached or Trained October 6-9, 2005 – 2005 SDMS Annual Conference, Hyatt Regency Dallas at Reunion, Dallas, Texas Speaker: Brett Besser 1,300 October 6-9, 2005 – 2005 SDMS Annual Conference, Hyatt Regency Dallas at Reunion, Dallas, Texas Exhibited 1,300 October 6-9, 2005 – 2005 SDMS Annual Conference, Hyatt Regency Dallas at Reunion, Dallas, Texas Speaker: Joan Baker 1,300 OSHA and SDMS Alliance Web page on OSHA's Web site 4,315 SDMS and OSHA Alliance Web page on SDMS's Web site 21,490 August 31, 2005 – "Ergonomic Challenges in Echocardiography" Jonesboro, Arkansas Speaker: Joan Baker 35 August 30, 2005 – "Ergonomic Challenges in Echocardiography" Meridian, Mississippi Speaker: Joan Baker 35 August 29, 2005 – "Ergonomic Challenges in Echocardiography" Jackson, Mississippi Speaker: Joan Baker 35 August 24, 2005 – "Ergonomic Challenges in Echocardiography" Joplin, Missouri Speaker: Joan Baker 35 August 23, 2005 – "Ergonomic Challenges in Echocardiography" Mountain Home, Arkansas Speaker: Joan Baker 35 August 18, 2005 – "The Importance of Ergonomics in Diagnostic Ultrasound" Tampa, Florida Speaker: Joan Baker 35 August 9, 2005 – "Ergonomic Challenges in Echocardiography, Part 1," Long Island, New York Speaker: Joan Baker 35 July 16, 2005 – "The Importance of Ergonomics in Diagnostic Ultrasound" Tacoma, Washington Speaker: Joan Baker 35 June 17, 2005 – "Government Issues Roundtable" Boston, Massachusetts Speaker: Joan Baker 35 June 7, 2005 – "The Prevention and Self-Care of Occupational Injury in Sonography" Milwaukee, Wisconsin Speaker: Joan Baker 35 May 23-25, 2005 – "Ergonomic Challenges in Echocardiography" Dubuque, Cedar Rapids, Iowa City, and Des Moines, Iowa Speaker: Joan Baker 35 May 18-19, 2005 – "Ergonomic Challenges in Echocardiography" Columbia and Washington, Maryland Speaker: Joan Baker 35 May 3-4, 2005 – "Ergonomic Challenges in Echocardiography" Independence, Missouri Kansas City, Kansas Speaker: Joan Baker 35 April27-28, 2005 – "Ergonomic Challenges in Echocardiography" St. Louis, Missouri Speaker: Joan Baker 35 April18-21, 2005 – "Ergonomic Challenges in Echocardiography," Burlingtom, Massachusetts Speaker: Joan Baker 35 April 16-17, 2005 – "Occupational Injury in Allied Health and Its Financial Impact Roundtable" Fairbanks, Alaska Speaker: Joan Baker 35 April 12, 2005 – "The Prevention and Self-Care of Occupational Injury in Sonography" Milwaukee, Wisconsin Speaker: Joan Baker 35 March 15-17, 2005 – "Ergonomic Challenges in Echocardiography" Providence, Rhode Island and Hartford, Connecticut Speaker: Joan Baker 35 March 8-11, 2005 – "Ergonomic Challenges in Echocardiography" Greenville, South Carolina, Columbia and Florence, North Carolina Speaker: Joan Baker 35 February 2005 – "Alliance formed to prevent work-related musculoskeletal disorders," Medical Imaging 1,998 January 22, 2005 – 2nd Annual Echocardiography Symposium, "Sonography Injury Workshop" Phoenix, Arizona Speaker: Joan Baker 35 January 3-6, 2004 – "Ergonomic Challenges in Echocardiography" Richmond and Norfolk, Virginia, Raleigh, North Carolina Speaker: Joan Baker 35 December 29-30, 2004 – "Ergonomic Challenges in Echocardiography" Erie, Pennsylvania Speaker: Joan Baker 35 December 17, 2004 – "The Prevention and Self-Care of Occupational Injury in Sonography" Milwaukee, Wisconsin Speaker: Joan Baker 35 December7-8, 2004 – "Ergonomic Challenges in Echocardiography" Dallas, Texas Speaker: Joan Baker 35 November 2004 – "OSHA Forms Alliance with the Society of Diagnostic Medical Sonography," Facilities Management News Data not available November 29-December 2, 2004 – "Ergonomic Challenges in Echocardiography" Gainesville and Jacksonville Florida Dothan, Alabama Speaker: Joan Baker 35 November 17, 2004 – "The Prevention and Self-Care of Occupational Injury in Sonography" Milwaukee, Wisconsin Speaker: Joan Baker 35 November 5, 2004 – "SDMS Forges Alliance with OSHA to Reduce and Prevent Work-Related Musculoskeletal Disorders," SDMS News Release 1,448 November 1-3, 2004 – "Ergonomic Challenges in Echocardiography" Miami and Fort Myers, Florida Speaker: Joan Baker, SDMS 35 October 28, 2004 – "OSHA Alliance with Medical Society Announced," BNA Occupational Safety and Health Reporter Data not available October 27-28, 2004 – "Ergonomic Challenges in Echocardiography" Portland, Maine and Manchester, New Hampshire Speaker: Joan Baker, SDMS 35 October 27, 2004 – "OSHA Alliance with Medical Society Announced," BNA Daily Labor Report Data not available October 26, 2004 – "Society of Diagnostic Medical Sonography Joins OSHA in Alliance; Agreement Highlights Ergonomic-Related Issues," U.S. Newswire Data not available October 26, 2004 – "Society of Diagnostic Medical Sonography Joins OSHA in Alliance," OSHA News Release 43 news services TOTAL 40,551 IV. Upcoming Milestones In the coming year, OSHA and SDMS will continue to provide information, guidance, and access to training resources to protect employees' health and safety, particularly in reducing and preventing exposure to work-related MSDs. For example, the Alliance will provide resources for the public on work-related MSDs through the OSHA and SDMS Alliance Web page and SDMS's Workzone Web page on musculoskeletal injuries within the sonography profession. The Alliance implementation team will also work with the Joint Commission on Accreditation for Healthcare Organizations (JCAHO) and Joint Commission Resources (JCR), another Alliance Program participant, to develop articles for JCR's monthly newsletter, Environment of Care and a Web cast on best practices for sonographers. In addition, SDMS will explore opportunities to work with the American Association of Occupational Health Nurses (AAOHN) and the Association of Occupational Health Professionals in Healthcare (AOHP), Alliance Program participants, to address MSD issues. SDMS will give a presentation on the prevention of work-related MSDs during the Directorate of Science, Technology and Medicine's May 2006 Journal Club Web Conference. Finally, OSHA and SDMS will develop a fact sheet on ergonomics for diagnostic medical sonographers. The fact sheet will be available, free of charge, on SDMS's Workzone Web site and OSHA will add a link on the OSHA and SDMS Alliance Web page. OSHA also will consider incorporating the fact sheet into its healthcare course curriculum. Report prepared by: Sandra Khan, Alliance Coordinator, Office of Outreach Services and Alliances, January 11, 2006.